Building and Facility Specialist

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Date: Dec 30, 2024

Location: AT

Company: The OPEC Fund for International Development

Department/Unit:

Date of Issuance: 

Deadline of Applications:

Required Languages:

Contract Type:

Grade:

Job Category:

Recruitment Status:

 Corporate Services / Building and Facility

 December 30, 2024 

 January 31, 2025

 English / German 

 Fixed Term Contract   

 Professional 

 F 

 International 

Job Profile:

 

The incumbent will enhance the OPEC Fund’s Building and Facility Management (BFM) team by coordinating and facilitating technical consulting, engineering, and construction works for the Fund’s premises. This role involves regular engagement with the Project Manager and selected construction contractors for renovation projects, as well as ensuring quality assurance across the BFM portfolio. While the primary focus will be on renovation projects, post-handover responsibilities will expand to include other BFM tasks as determined by the Director of ASU.

 

Duties and Responsibilities:

 

  • Coordinates project interfaces for planning, design, and construction per OPEC Fund requirements.

  • Reports and communicates project issues to the task force promptly.

  • Collaborates with stakeholders to ensure timely and budget-conscious project deliverables.

  • Monitors and presents project progress to the task force.

  • Provides technical support for unforeseen project issues.

  • Assists in negotiations and prepares necessary documentation.

  • Establishes quality control measures for contractor services.

  • Ensures contractor work meets contracted requirements and manages deviations.

  • Manages scope changes to minimize time and cost impacts.

  • The annual workload includes monitoring maintenance contracts, providing project assistance and performing small-scale maintenance jobs, amongst others.

  • Oversees and coordinates maintenance works to ensure facilities are well-maintained and operational.

 

Performs any other activity within BFM and as assigned by Head, Buildings and Facilities Management

 

 

Qualifications and Experience:

 

  • Bachelor’s Degree in engineering management, construction management, architecture, facilities management, or any other relevant engineering-related discipline
  • Certification in Project/Program management is desirable. (e.g., PRINCE2, Agile, Scrum).
  • A minimum of 5 years relevant professional experience, 
  • Fluent in English and German. Good working knowledge of Arabic, French or Spanish is an added advantage.

 

 

Competencies

 

  • Ability to Work Under Pressure - The capacity to remain composed, focused and productive when facing tight deadlines, high-stakes situations and demanding workloads.
  • Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
  • Customer Centricity  - The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships. 
  • Cross-Cultural Sensitivity - The ability to take into account the variety of the human experience and how it contributes to the workplace and to demonstrate  respect for diverse cultures and viewpoints.
  • Problem Solving Ability - The ability to identify issues adeptly, delve into root causes, and devise pragmatic solutions; demonstrate ingenuity and resourcefulness in overcoming challenges. 
  • Sense of Responsibility - The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.