HR Policies Specialist (Temporary Contract - one year)

Date: Jul 13, 2022

Location: AT

Company: The OPEC Fund for International Development

Job Profile:

 

The incumbent drafts and reviews HR policies and guidelines, recommends solutions based on applicable regulations, rules and general principals. S/he identifies and assists in solving HR policy related gaps and misalignments that are relevant to meet the needs of the OPEC Fund. This is done by researching and collecting legal references and benchmarking HR policies with comparable international institutions. The incumbent is also responsible for communicating and promoting rules and procedures, as well as monitoring their compliance and implementation.

 

 

Duties and Responsibilities

 

Policy development

  • Reviews existing policies, frameworks and procedures to assess their adequacy and alignment with the emerging needs and strategy of the Organization
  • Formulates new HR policies in close collaboration with the Head, HR Policies and Development and works with different HR functions to collect relevant inputs
  • Identifies policy flows and misalignments by conducting comparative analysis of current HR rules and benchmarking against other international organizations
  • Drafts amendments to HR policies, reviews comments and edits from stakeholders, addresses queries and updates documents, as required
  • Recommends policy changes and innovative approaches on how these can be addressed 
  • Reviews proposed changes, advises on feasibility and potential risks

 

Policy communication and implementation

  • Contributes to the successful roll-out of policies and procedures, promoting the use of new processes and introducing new approaches
  • Develops systematic feedback mechanisms to assess policy impact and effectiveness
  • Develops appropriate communication strategies to promote awareness, understanding and support for HR policies across management and staff
  • Assists with the interpretation of HR provisions as well as exceptions and precedents
  • Advises management on HR policy applicability, acting as a policy adviser within the HR Unit
  • Ensures consistency across HR policies and provisions, flagging misalignments, if any

 

Reporting and policy planning

  • Ensures alignment of initiatives with overall HR strategy and program
  • Tracks the progress of HR policy related initiatives, reporting regularly to the Head, HR Policies & Development
  • Drives the assessment of HR policy related projects and reports to management by consolidating results and feedback received
  • Conducts in-depth research and studies on both legal and factual aspects of the issues of HR, keeping abreast of the developments in the field and in comparable international organizations
  • Carries out other duties as assigned by the HR Director and Head, HR Policies & Development

 

Qualifications and Experience

 

  • A Bachelor’s degree in Law, International Management, HR, Public or Business Administration or other related fields.
  • A minimum of 5 years of professional experience in a relevant field. 
  • Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
  • Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

 

Competencies

 

  • Proven ability to follow existing process with high attention to detail
  • Proven ability to work well under pressure and meet deadlines
  • Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
  • Excellent verbal and written communication skills.
  • Ability to work independently with minimum supervision and guidance.
  • Good interpersonal and time management skills.
  • Ability to create, develop and analyse policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
  • Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.